10
Best cloud accounting software as you scale? Still happy with QBO here
r/SaaS
7/3/2025
SAAS TOOLS
| SaaS | URL | Category | Features/Notes |
|---|---|---|---|
| QuickBooks Online (QBO) | Not mentioned | Cloud Accounting Software | Payroll management, expense tracking, recurring invoices, vendor payments, custom reports, custom user roles, automation (recurring transactions, rule-based categorization, automated bank syncing), class tracking for departmental spend monitoring |
USER NEEDS
Pain Points:
- Potential limitations in advanced reporting, multi-entity consolidation, and complex approval workflows at scale (50-100 employees)
- Need for better project-based accounting tools
- Requirement for more sophisticated budgeting/forecasting capabilities
Problems to Solve:
- Scaling accounting infrastructure as company grows from 20 to 50+ employees
- Maintaining efficient financial operations with increased complexity
- Preparing for future accounting needs at larger scale
Potential Solutions:
- Proactively evaluate QBO's advanced features as company approaches 50 employees
- Consider implementing additional project-based accounting modules
- Explore enhanced budgeting/forecasting tools either within QBO or through integrations
- Monitor when multi-entity consolidation becomes necessary
GROWTH FACTORS
Effective Strategies:
- Implementing automation features to reduce manual work
- Using granular access controls for team collaboration
- Proactive planning for scaling challenges
Marketing & Acquisition:
- Highlighting automation capabilities as key value proposition
- Emphasizing scalability in product messaging
Monetization & Product:
- Tiered feature access based on company size/needs
- Developing advanced features for growing businesses (multi-entity support, complex workflows)
- Maintaining core functionality while adding enterprise-grade capabilities
User Engagement:
- Community knowledge sharing about scaling experiences
- Proactive feature education as users grow
- Peer validation through user success stories